HEALTH AND SAFETY REGULATIONS
The Southwell and District Agricultural Society have taken all reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective it is essential that all present take proper precautions to avoid and prevent accidents. Instructions of officially appointed officers and stewards must be obeyed at all times. Exhibitors are responsible for keeping their animals under complete control. All animals are to be disease free. Everyone bringing moving machinery onto the showground must have adequate insurance. Tradestand holders, contractors and others must conform strictly to the health and safety regulations, which apply to them.
HEALTH AND SAFETY
All riders of Horses and Ponies must wear a hat to the current BSI Standards with safety harness correctly fastened, this applies to every person when mounted and will involve disqualification for those who do not comply.
AGRICULTURAL ENTRIES and ALL HORSE ENTRIES – CLOSE FRIDAY 2ND SEPTEMBER 2016
SOUTHWELL AND DISTRICT AGRICULTURAL SOCIETY is a Company Limited by Guarantee and shall make such rules for its Annual Ploughing Match and Show as its General Committee shall from time to time decide.
- Ownership of animals – every exhibit must be the bona fide property of the exhibitor at the time of entry.
- Judges interest in entries – Exhibitors are particularly requested to note the name of the judge appointed for all classes which they wish to enter and are advised in the interests of all concerned not to knowingly enter an animal which has been owned or bred by the judge. Where the judge has a continuing business or financial relationship with an exhibitor he/she should not judge an animal entered by that exhibitor whether or not the animal concerned forms part of that business relationship. Where the judge has had a past financial or breeding interest in an animal he/she should not judge it. In such cases the Ring Steward in conjunction with the Chief Steward will make arrangements for the exhibit to be finally placed by another judge.
- Substitution of Judges – the Committee reserve the right in their absolute discretion to change the identity of the judge for any classes from the one previously announced.
- Any exhibit not on the Showground by the time stated in the Schedule is liable to disqualification.
- Entries not accepted – the Society may in their absolute discretion refuse to accept any entry, the entry will be returned along with any fee and no correspondence will be entered into with regard to the non-acceptance.
- Number of entries – any number of entries may be made, unless otherwise stated in the class schedule, in each class upon the payment of the appropriate fee.
- Competitors may enter more than one entry per class. Where a cup is presented for the most points, an allocation system will be implemented. Should an individual receive more than one allocation of points per class, only the highest will be counted towards the trophy.1st Prize – 3 Points, 2nd Prize – 2 Points, 3rd Prize – 1 Point.
- Cancellation of Classes – In the event of there being insufficient entries the Society reserves the right, in its absolute discretion to amalgamate or cancel classes. If the class is cancelled the entry fees will be returned. Exhibitors will be informed before the show if this is being done.
- Withholding Prizes – a judge may withhold any prize or prizes if, in his/her opinion, an exhibit is of insufficient merit.
- Exhibitors Risk and Responsibility – Neither the SOCIETY NOR ANY OF ITS OFFICERS OR SERVANTS SHALL BE IN ANY WAY RESPONSIBLE or accountable for anything that may happen (from any cause or circumstances whatsoever) to exhibitors or their servants or agents or to any exhibit or to any vehicle carrying any exhibit or anything else brought into the Showground or for anything else arising out of the Society’s Show. EACH EXHIBITOR shall be solely responsible for any consequential or other loss or injury or damage done to or commissioned by or arising from any animal or article exhibited by him or her and shall indemnify the Society against all legal or other proceedings in regard thereto. It is, therefore, the responsibility of the exhibitor to ensure that they have adequate insurance cover in place.
- Exhibitors are responsible for the safekeeping of trophies, whilst in their possession, and return of the trophies six weeks prior to the show.
- Parade of Exhibits – All first, second, third and trophy winners in the various Livestock Sections) MUST parade in the Grand Parade. Failure to do so may result in forfeiture of prize money.
- Time for Delivery of Exhibits – unless the class schedule states otherwise, all exhibits must be on the showground by 8.30am on the show day or one hour before the stated judging time. In the case of unavoidable delay judges have discretion to permit admission. Any infringement of this rule may result in the disqualification of the exhibit.
- Removal of Exhibits – livestock (other than light horses) may not be removed from the Showground until after the Grand Parade. Other exhibits may not be removed until 4.00pm on the day of the Show or in the case of on-going classes before the close of the day’s events.
- Any objection or dispute must be made in writing to the Secretary in the Secretary’s Tent on the day of the Show, and a deposit of £10.00 made within one hour of the award being made. If in the opinion of the Committee the objection is considered to be frivolous the deposit shall be forfeited.
- The Committee formed to hear any objection may at the discretion of the Chairman consist of himself and not less than 4 Stewards on the day of the Show. To be held at Secretary’s marquee.
- Health and Safety Regulations at Agricultural Shows – In accordance with Health and Safety Regulations all livestock exhibitors/stock attendants and all horse exhibitors and competitors must comply with the above.
- All Animals must be Restrained – by halter, tether, leash or other means except as required at the time of judging. In the Livestock Section every animal must have secure headgear at the time of judging and all animals must be double-tied to the cattle lines
- Conduct of Exhibitors and their Servants – Exhibitors shall be responsible for the behaviour of their servants or agents and for the consequences of any misconduct of any servants or agents.
- The Judges Decision shall be final
- Litter – It is the responsibility of Exhibitors to remove all litter (except animal bedding) accruing in their display area. Failure to do so will result in the cost incurred being recoverable from the Exhibitor.
- Sale of Food and Drink – is strictly prohibited unless prior authorisation has been granted in writing by the General Secretary.
- Data Protection – Exhibitors names and address will be published in show publications unless the Society is specifically instructed otherwise.
- Refunds – Under no circumstances will Entry fees be refunded in the case of cancellation of entries by an Exhibitor
- Cancellation Policy – The Society reserves the right to postpone, cancel, abandon or curtail the Show. Where such decision arises from directives, happenings or circumstances outside the control of the Society, the Society will refund fees, once any administration fees have been deducted. The Society will not be under any liability for loss or damage (whether direct or indirect, consequential or otherwise) arising from or caused by a cancellation, abandonment or curtailment